Is your Samsung, HP, Brother, Canon, Ricoh or Epson printer not recognising your new ink or toner cartridge? This is something that we find our customers experience every now and again so you definitely aren’t alone!
A printer not recognising a new ink or toner cartridge is one of the most common issues that print owners experience when changing or replacing an empty one, irrespective of what brand printer you have, and one that our customers frequently ask us about.
Why does this happen?
There may be occasions when, after installing a new ink or toner cartridge in your printer, you might see a message like:
- Your printer says ‘toner is not compatible‘
- Your printer says ‘printer cartridge not detected‘
- A low or empty level of ink and toner displayed on your computer
- A message on your printer warning “no cartridge installed” (or words to that effect)
- Flashing warning lights displayed on your printer
Internal memory reset:
Your printer should automatically recognise when you install a new cartridge and reset its internal memory, ensuring that it’s displaying full ink and toner levels etc. However, sometimes the printer just doesn’t do that correctly and believes that the old one, or no cartridge, is currently in there, instead.
If you haven’t removed protective covers or plastic strips that are attached to a new cartridge when you first take it out of its packaging, the printer will definitely fail to register the new cartridge.
Dirty / damaged contacts:
The new ink or toner cartridge has a number of metal contacts that connect to similar metal contacts in the printer allowing them to communicate. Dirt or damage can prevent this.
Modern printers automatically connect to the internet but pc software or internal printer software (firmware) will often need to be updated. These updates can often fix bugs.
Incorrect consumable installed:
A rare occasion but this does happen! If a drum or fuser or other maintenance item was accidentally purchased instead of a toner or ink cartridge, the printer will not work and still needs a new ink or toner.
So, here’s what to do – 8 steps to try
The first thing to do is not to panic! Whether you’ve bought them from us or another supplier, there really shouldn’t be any reason why a good quality original or compatible cartridge wouldn’t work in your printer so with a little patience, we’ll get you through it. Try the following 8 steps to correct your issue.
Resetting the printer memory:
- Remove your new cartridge and replace it with the old one. Leave your printer and go and do something else for 10 minutes.
- Replace the old cartridge with the new one again.These two steps alone often resolve the issue, so see if your printer now recognises your new cartridges. However, if you’re still having trouble…
- Remove the new cartridge. Make sure you place it in a clean and safe place where the cartridge or the surface won’t be damaged.
- Turn the printer off button using its power button
- Unplug your printer at the wall. It’s important to do both steps 4 and 5 separately, as some printers can remain in sleep mode if you’ve only switched off the power button on the printer control panel. Leave your printer like this for about 10 minutes or so.
- Plug your printer back in at the wall (but don’t press the power button just yet)
- Insert your new cartridge
- Press the power button on your printer
Hopefully, you should be able to now print with your new compatible ink or toner cartridge!
If this doesn’t work…
Clean the metal contacts:
The metal contacts can usually be seen on one side, the back of a toner cartridge or back of an ink cartridge and look like a flat piece of copper, metal or even like circuit board (please note that some ink cartridges have no contacts at all). Here are the steps to follow:
- Power down and unplug your printer (for inkjet printers ignore this step as cartridges must be removed before powering off)
- Carefully remove your toner or ink cartridge and place to one side on a flat surface where it will be safe.
- Inspect the cartridge for the metal contacts
- Inspect the inside of the printer for the connection point
- With a lint free / dry cloth lightly wipe the contacts on both cartridges and printer to remove any dirt, or residue being careful not to cause any damage.
- Replace the cartridges in the printer
- Power the printer back on
- Try to print again.
This should now fix any issues you may have with dirty contacts or microchips.
Still having trouble?
Oh dear, if you are still having trouble there are a few more things to check:
- Make sure all protective covers and strips were removed from your new cartridge when it was installed. You normally get instructions in the box that will indicate how to do this.
- Make sure that you purchased the correct consumable. Believe me this does happen to the best of us. Make sure you purchased an ink or toner and not a new drum unit or other maintenance item. If you need help, we can check this for you.
- Update your printer software by following the instructions manual on how to update the firmware. You can normally do this by visiting the manufacturer website and searching for your printer.
If you have exhausted all of these options, then there’s a possibility that you may have faulty cartridge or faulty microchip and providing you made your purchase with a reputable supplier, you should be covered.
If this is the case, simply get in touch with your supplier and they will check if you qualify for a refund or exchange it for a brand new cartridge.
If you did purchase your cartridge from us, you’ll be covered by our 3-year guarantee for our compatible ink and toner and a 6 month guarantee on any original cartridge and we’ll be more than happy to help you out. You can contact us on 0845 365 3605 or click live chat on TonerGiant.co.uk.
Did this work for you? Let us know in the comments below, or tweet us @TonerGiant.
(This article was originally posted on 3rd July 2014 and has been updated on 21/10/2016 to add more helpful information and a clearer guide)